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One of the easiest ways to improve PowerPoint designs is by playing around with typography. By simply changing up fonts, you can instantly create unique slides. You don’t have to stick with using standard fonts, either. If you really want to dabble in typography, there are plenty of custom fonts to be found online.
Despite its many advantages, custom fonts can complicate your PowerPoint process. You will need to install the new fonts to your computer. You also have to make sure that PowerPoint doesn’t substitute your custom fonts with a standard one when it’s time to share the deck with others. Here’s a step-by-step guide in making sure the process is as smooth and easy for you.
You should go through the system's Fonts folder in Windows Control Panel and the font will work with Office automatically. On the Mac you use the Font Book to add the font and then copy it to the Windows Office Compatible folder.
Choose 1 to 2 fonts from any of the following sources. Make sure you use the same fonts throughout your presentation. For more tips on choosing and combining different fonts, check out the infographic from yesterday’s post.
The fonts in these sites are OpenType fonts (OTF) and TrueType fonts (TTF). Download your choices following instructions provided in the sites. They will usually come in a ZIP archive, so make sure you have a software like WinRAR to extract the files you need.
Once extracted, the fonts will need to be installed on your computer. Double click the TrueType or OpenType font file and click Install.
Head to PowerPoint and check if you can access the new fonts. If you can, you’re ready to experiment with typography. Work as you usually would and build your PowerPoint deck. Once you’re done, you’ll need to take one extra step to ensure your fonts will look the same in other computers. There are 2 different techniques to save custom fonts in PowerPoint. You can choose to embed fonts, or turn your text into pictures.
PowerPoint allows you to embed non-standard fonts as long as they are TTF or OTF files. All you have to do is head to File and choose Options. There, click Save and check the box for “Embed fonts in this file“.
Keep in mind that this technique will likely bloat your file size, so it’s best if you choose “Embed only the characters used in the presentation“.
You can also save text as a picture instead. Simply right click on the text placeholder and choose Save as Picture.
You can then replace the text with the picture afterwards. This will take a lot more time, but it’s a great technique if your chosen font is neither a TTF nor OTF file. It’s also the best way to ensure that your text will look the same way on any device.
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